Accountant Petroleum Retail

Key Responsibilities:

• Reconcile daily station sales against POS reports, pump readings, cash collections, M-Pesa, card transactions, credit sales, and bank deposits.
• Ensure accurate recording of fuel, specialty products, convenience shop sales, and non-fuel income in Odoo ERP.
• Reconcile fuel and other inventory movements, investigate stock variances, and coordinate stock valuation with the Inventory/Costing Accountant.
• Verify station expenses, petty cash reconciliations, supplier documentation, and approved expenditure against budgets.
• Monitor customer receivables, credit sales, outstanding collections, and unbanked revenue, escalating discrepancies promptly.
• Reconcile electronic collections and ensure compliance with applicable VAT, eTIMS, and internal accounting requirements.
• Monitor product margins, inventory losses, non-fuel income, and potential revenue leakage.
• Prepare daily, weekly, and monthly sales, collections, stock variance, and financial performance reports.
• Support month-end closure, management accounts preparation, audits, and periodic stock counts.
• Maintain accurate financial records, reconciliation schedules, and supporting documentation for audit purposes.
• Identify control weaknesses, irregular transactions, and unexplained variances, recommending corrective action.
• Perform other duties related to retail accounting, financial reporting, and financial controls as assigned by the Head of Finance.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• CPA(K) qualification or equivalent recognised professional accounting qualification.
• Minimum 3 years’ relevant accounting experience, preferably in petroleum retail, FMCG, or multi-site retail operations.
• Practical experience in sales and bank reconciliations, inventory accounting, receivables, and financial reporting.
• Experience using ERP systems, preferably Odoo, and familiarity with POS systems.
• Working knowledge of Kenyan VAT and eTIMS requirements.
• Strong analytical, numerical, reconciliation, and Microsoft Excel skills.
• High attention to detail, integrity, confidentiality, and accountability.
• Good communication and organisational skills, with the ability to meet reporting deadlines and coordinate across departments.