JOB PURPOSE

• The Accounts Assistant is responsible for providing accounting, financial administration and reconciliation support to ensure timely processing of financial transactions, maintenance of accurate accounting records and compliance with applicable financial policies, procedures and reporting requirements.
• The role serves as an entry-level professional position within the Finance function and supports the development of future accounting and finance professionals.

KEY DUTIES AND RESPONSIBILITIES

Financial Transaction Processing

• Process payment vouchers and financial transactions in accordance with approved  procedures.
• Assist in preparation and processing of receipts and banking transactions.
• Verify supporting documentation for payments and financial transactions.
• Maintain accurate records of financial transactions.
• Assist in posting transactions into the accounting system.

Accounts Reconciliation

• Prepare bank reconciliations and follow up on outstanding reconciling items.
• Assist in reconciliation of general ledger accounts.
• Support reconciliation of investment-related financial transactions.
• Assist in preparation of creditor and debtor reconciliations.
•  Investigate and resolve routine reconciliation discrepancies.

Financial Reporting Support

• Assist in preparation of monthly, quarterly and annual financial reports.
• Compile accounting schedules and supporting documentation.
• Support preparation of statutory and regulatory returns.
• Assist in preparation of management reports and financial analysis schedules.
• Maintain proper financial records and documentation.

Budget and Audit Support

• Assist in compilation of budget information and expenditure monitoring schedules.
• Support internal and external audit processes.
• Provide financial records and supporting documentation required during audits.
• Assist in implementation of audit recommendations.

Compliance and Controls

• Ensure compliance with financial policies and procedures.
• Maintain proper custody and filing of accounting records.
• Support implementation of internal control measures.
• Assist in monitoring compliance with statutory and regulatory requirements.

Stakeholder Support

• Respond to routine finance-related inquiries.
• Support engagement with banks, auditors, service providers and other stakeholders on  routine finance matters.

Other Responsibilities

• Perform any other duties as may be assigned by the Financial Accountant.

KEY PERFORMANCE INDICATORS

Financial Processing

• Accuracy of transaction processing.
• Timeliness of payment processing.
• Completeness of supporting documentation.

Reconciliations

• Timeliness of reconciliations.
• Number of unreconciled items outstanding.

Reporting

• Timeliness of financial schedules and reports.
• Accuracy of financial information submitted.

Compliance

• Compliance with financial policies and procedures.
• Audit findings attributable to the role.

Service Delivery

• Responsiveness to finance-related requests.
• Quality of support provided to internal stakeholders.

JOB SPECIFICATIONS

Academic Qualifications

• Bachelor's degree in Accounting, Finance or another closely related discipline from a recognized university.

Professional Qualifications

• Actively pursuing CPA (K)/ACCA or any other recognized accounting or finance professional qualification.

Experience

• A minimum of one (1) year relevant experience.

Knowledge and Competencies

Technical Competencies

• Financial accounting.
• Bookkeeping principles.
• Financial reconciliations.
• Financial reporting.
• ERP/accounting systems.
• Budget monitoring.
• Internal controls.
• Microsoft Excel and financial analysis tools.

Behavioral Competencies

• Attention to detail.
• Analytical skills.
• Accountability.
• Planning and organization.
• Communication skills.
• Teamwork.
• Professionalism.
• Integrity

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