Accounts Payable

Job Description

Invoice Management & Verification

• Receive, review, and verify supplier invoices and payment requests.
• Perform 3-way matching (Invoice, LPO, Delivery Note) and resolve discrepancies.
• Ensure invoices comply with procurement policies and tax regulations.
• Post invoices into the accounting system (SAP/ERPNext/Zoho/QuickBooks).

Payment Processing

• Prepare and process vendor payments (EFT, cheque, RTGS, mobile money).
• Ensure correct tax deductions (WHT, WVAT, WRENT) before payment.
• Share payment confirmations and maintain proof of payments.

Vendor & Supplier Management

• Maintain up-to-date vendor files and onboarding documentation.
• Perform supplier account reconciliations and clear outstanding items.
• Manage vendor correspondence and track supplier performance issues..

Tax Compliance

• Ensure correct withholding tax deductions and timely submission.
• Maintain compliance with VAT regulations for applicable invoices.

Record Keeping & Reconciliation

• Maintain accurate and organized financial records (invoices, receipts, statements).
• Manage petty cash disbursements, posting, replenishment, and monthly reconciliations.
• Support monthly closing processes with relevant schedules and reports.
• Perform bank reconciliations and petty cash postings/reconciliations.
• Post customer receipts (Mpesa, bank deposits) where necessary.

Reporting

• Prepare supplier aging reports and cash flow projections.
• Provide analysis on payment trends, overdue items, and supplier balances.
• Assist auditors by preparing required documentation and explanations.

Qualifications & Experience

• Bachelor’s degree in accounting, Finance, or related field.
• CPA Section II/Level 4 or higher (preferred).
• 2–5 years’ experience in accounts payable or general accounting.
• Strong understanding of Kenyan tax laws (VAT, WHT, statutory deductions).

Key Competencies

• Hands-on experience with ERP systems (SAP, ERPNext, Zoho, Oracle, QuickBooks).
• Strong Excel skills (VLOOKUP, Pivot Tables, formulas).
• Experience with letters of credit is an added advantage.
• Solid understanding of accounting principles and AP workflows.
• Ability to handle confidential information with integrity.
• Problem-solving skills and ability to resolve discrepancies promptly.