Administration Officer, Kagrc Grade 6
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Duties and responsibilities will entail assisting in: Initiating the development and implementation of administrative policies, procedures, strategies and programs; Maintaining grounds and buildings of the Centre; Managing transport services including motor vehicle/cycle insurance, repair, maintenance and inspection; Coordinating provision of security services and ensure safety of persons, assets and the work-place environment; Implementing a healthy and conducive work environment; and Provision of office accommodation, equipment, telephone and office supplies services. May be deployed as Personal Assistant in the Office of the Managing Director to perform the following duties; Organizing and maintaining executive calendars, scheduling meetings, and coordinating appointments to optimize time and priorities Arranging travel itineraries, accommodations, and transportation for executives, ensuring seamless logistics Drafting, editing, and preparing reports, presentations, and correspondence for internal and external stakeholders Serve as the first point of contact for internal and external communications, filtering requests and prioritizing urgent matters Overseeing multiple projects, tracking progress toward milestones, and ensuring deadlines are met Handling sensitive information with a high level of discretion and maintain confidentiality in all matters Anticipating executive needs, solving problems proactively, and acting as a trusted advisor or gatekeeper to enhance productivity. Person Specifications For appointment to this grade a candidate must have: Bachelors Degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution; and Proficiency in computer applications; Skills and competencies Interpersonal relationship skills; Analytical and problem solving skills; Report writing skills; Communication skills; Technical proficiency (Expertise in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, project management tools and virtual meeting platforms; and Discretion and Confidentiality. go to method of application »