Administrative Assistant
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Role Overview
- Our client, Ideal Group, a leading Kenyan business group with interests in fashion retail, home furnishings, real estate development, and kids\' entertainment, is seeking a highly organized Administrative Assistant to oversee day-to-day office administration and ensure the smooth running of the business office. The role also provides administrative support across office operations, property administration, and stakeholder coordination, making it ideal for a proactive professional who thrives in a fast-paced environment and excels at keeping systems and processes running efficiently.
Key Responsibilities
- Oversee daily office operations, coordinate meetings, and prepare reports, presentations, and correspondence
- Manage office supplies, vendor relationships, and general office administration
- Support property administration by preparing lease documentation, coordinating with tenants and contractors, and monitoring maintenance requests
- Liaise with internal teams and external stakeholders while tracking key deliverables and administrative projects
- Maintain accurate records, ensure efficient filing systems, and provide high-quality administrative support to management
Qualifications & Experience
- Bachelors degree in Business Administration, Office Administration, Secretarial Studies, Communications, or a related field
- Minimum 3 years experience in office administration, office management, or a similar administrative role
- Experience in office facility coordination, vendor management, and office supply procurement
- Demonstrated proficiency in financial record-keeping or basic accounting principles is a strong advantage
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
- Excellent organizational, communication, and stakeholder management skills
- Strong minute-taking, report-writing, and document management skills
- High attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment