Administrative Secretary II
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Job Requirements Minimum relevant work experience of four (4) years; Diploma in Secretarial Studies or an equivalent qualification from a recognised institution; Demonstrable skills in computer application. Job Responsibilities Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department; Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events; Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time; Devising and maintaining office systems that include data management and files for efficient record preservation; Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed; Answering the telephone lines and direct calls and transferring them to the respective recipients for further action; Arranging for departmental staff travel; Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user; Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out; Assisting in staff welfare issues in the department to ensure staff needs are addressed; Handling the office imprest. go to method of application »