Basic Job Summary

• To support the effective management of facilities and transport operations through accurate data management, asset tracking, reporting, and administrative coordination, while ensuring compliance, efficiency, and sustainability -focused decision -making.

Duties and Responsibilities

• Manage institutional keys, including key automation, audits, allocation monitoring, and clearance processes.
• Develop, update, and maintain an online asset database for furniture and fittings in offices and lecture rooms.
• Collect, clean, analyse, and interpret data related to transport systems, energy consumption, water usage, and fuel to support sustainability and operational reporting.
• Follow up on insurance claims and liaise with relevant government bodies to ensure compliance and timely resolution.
• Provide administrative support to transport operations, including Little
• Cab additions and CRS system management.
• Assist with uploading and processing transport and maintenance invoices.
• Support report writing, documentation, and preparation of operational and management reports.
• Maintain accurate data filing, recording, and data management systems.
• Occupational Health and Safety compliance and follow -up on key recommendations.
• Event management and organisation in liaison with the events protocol office.
• Assist in policy and processes reviews
• Perform any other duties assigned in support of facilities and operations.

Minimum Academic Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, Data Management, or a related field.

Experience

• At least two years of work experience in administrative roles.

Competencies

• Strong data management and analytical skills.
• Proficiency in MS Excel and database systems.
• Good report -writing and documentation skills.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Ability to work collaboratively and support cross -functional teams.