Assistant Office Administrative III - 3 Posts

Duties and Responsibilities

• Taking oral dictation;
• Word and data processing;
• Managing e-office;
• Ensuring security of office records, documents and equipment;
• Maintaining an up to date filing system in the office;
• Operating office equipment;
• Managing office protocol;
• Managing office petty cash;
• Handling telephone calls and appointments;
• Supervising office cleanliness; and
• Undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:-
  • Typewriting III (50 w.p.m.)/Computerised Document Processing III;
  • Shorthand II (80 w.p.m.);
  • Business English II/Communications I;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
• Certificate in computer applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

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