Data Entry Clerks
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KEY DUTIES / RESPONSIBILITIES
- Transfer data from paper documents into computer files or database systems using keyboards, data recorders or optical scanners.
- Enter data provided directly by customers and other relevant sources.
- Create and maintain spreadsheets containing large volumes of information accurately.
- Verify entered data against source documents to ensure accuracy and completeness.
- Update existing records accurately and in a timely manner.
- Retrieve information from databases or electronic files as required.
- Perform regular backups to ensure data preservation.
- Sort, organise and safely maintain paperwork after data entry to prevent loss and facilitate easy retrieval.
KEY OUTPUTS / DELIVERABLES
- Timely and accurate data entry and record updating.
- Accurate preparation and maintenance of departmental records and reports.
- Safe storage and organisation of documents for easy retrieval when required.
- Strict adherence to relevant departmental policies, procedures and processes.
- Timely retrieval, processing and updating of information within the relevant systems.
QUALIFICATIONS & EXPERIENCE
- High school certificate with an overall grade of C+ or above.
- A minimum grade of C+ in Mathematics.
KEY SKILLS & COMPETENCES
- Fast and accurate typing skills.
- Excellent knowledge of word-processing tools and spreadsheets, including Microsoft Word and Excel.
- Working knowledge of office equipment, computer hardware and peripheral devices.
- Basic understanding of databases.
- Good command of English, both written and spoken, together with good customer service skills.
- Excellent attention to detail.
- A high level of personal and professional integrity.