Documentation Specialist

Job Summary KEDA Ceramics is seeking a detail-oriented Warehouse (WH&L) Documentation Specialist to manage and maintain accurate warehouse records, stock movement documentation, and inventory data in the carton warehouse. The role ensures real-time updates of inbound and outbound materials, supports inventory reconciliation, and maintains proper documentation control in a fast-paced warehouse environment. Key Responsibilities Ensure accurate and timely updates of all inbound and outbound warehouse materials in the system and records. Maintain tracking records for belts, pallets, hardware, timbers, and other warehouse assets. Prepare and update daily stock reports for all godowns, identify deviations, analyze root causes, and escalate issues to the Warehouse Manager or HOD. Coordinate with the issuing team regarding waybills and delivery notes, and with the receiving team for Finished Goods Receipt Notes (FGRN). Print, verify, and review warehouse inventory movement documents, ensuring accuracy between system records and physical inventory. Identify and report discrepancies between physical inventory and system records for corrective action. Maintain proper filing and documentation control for all warehouse stock movement records. Ensure storage hygiene and uphold 5S standards within the assigned warehouse area. Support stock audits and inventory verification exercises when required. Collaborate with cross-functional teams to ensure smooth warehouse documentation flow and operational efficiency. Perform any other duties assigned by leadership or management. Qualifications and Requirements 1–2 years of active experience in data management, warehouse operations, or logistics documentation. Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a related field. Proficiency in Microsoft Word, Excel, and PowerPoint. Strong understanding of inventory documentation and warehouse processes. Excellent attention to detail and accuracy in data handling. Good communication and coordination skills. Ability to work effectively in a fast-paced operational environment. Strong analytical and problem-solving skills. Key Competencies Data accuracy and reporting Inventory documentation management Attention to detail Communication and coordination Analytical thinking Time management Organizational skills Integrity and accountability