Purpose of the Role:

• The Driver and Administrative Assistant delivers safe transport, administrative and logistical support Key duties include managing vehicle maintenance and optimizing daily office efficiency.

Key Responsibilities:

Driving & vehicle maintenance

• Safely transport staff, visitors, and cargo to designated locations using efficient routes.
• Adhere to traffic laws and organizational security, safety, and vehicle policies.
• Maintain precise vehicle logbooks, fuel records, and mileage reports.
• Conduct daily inspections, maintain vehicle cleanliness/fueling, and coordinate repairs, servicing, and insurance renewals.
• Ensure that all assigned vehicles remain clean, roadworthy, and sufficiently fueled.

Administrative & Logistics Support

• Assist with collecting quotes, purchasing items, and tracking office inventory.
• Handle filing, scanning, printing, document distribution, and official mail/courier delivery.
• Assist with field schedules, airport transfers, loading/unloading materials, and maintaining an orderly office environment.

Compliance and Safety

• Adhere to organizational policies, health and safety procedures, security protocols, and safeguarding requirements.
• Promptly report all accidents, incidents, or security concerns.
• Protect the confidentiality of organizational data and documentation.

Qualifications

• Possession of a valid driver’s license with an unblemished driving record.
• Defensive driving certification is highly advantageous.
• Completion of secondary education (High School Certificate) as a minimum requirement.
• A diploma or certificate in Office Administration, Business Administration, Logistics, or a related discipline is preferred.
• Fundamental computer literacy, with proficiency in Microsoft Word, Excel, Outlook, and email systems.
• Certified training in First Aid is considered an asset.
• Fluency in both written and spoken English and Kiswahili; additional ability to speak the local language is a distinct advantage.

Experience

• At least 3 years' experience as a professional driver.
• Demonstrated experience providing administrative or office support.
• Experience working with NGOs, development organizations, or corporate offices is an added advantage.
• Familiarity with Dadaab and surrounding areas will be an advantage

Key Competencies and requirements 

• Excellent knowledge of road safety, driving laws, and time management.
• High level of integrity, confidentiality, and professional communication.
• Ability to work independently, multitask, and work as part of a team.
• Flexibility: Willingness to work evenings, weekends, or holidays as required by operational needs.

Additional requirements

• Candidates currently residing in Dadaab will be given preference due to the operational requirements of the role. 
• May be required to work evenings, weekends, or public holidays depending on operational needs.