Executive Assistant

Job Description & Summary

• The primary objective of this role is to support client-facing staff and partners, especially during high-pressure situations with tight deadlines and competing demands. By maintaining professional and ethical relationships with senior PwC staff and client executives, the role contributes to a positive office brand image. This support allows leaders to focus on strategic tasks, thereby enhancing overall productivity.

Key responsibilities

Primary duties (non-negotiable)

• Calendar management for partners and associate directors, aligning with their working preferences.
• Meeting planning by arranging both internal and external meetings and events, ensuring flawless logistics and communication.
• Finance management which includes and not limited to prompt accounting for advances, timely submission of timesheets for all partners and associate directors (on request), accounting for expenses, raising & dispatching fee notes and credit notes, creation of suppliers and processing LPO’s on the system.
• Proposal and reports by collating required documents, working with CMD to ensure correct branding and liaising with mailing room for timely dispatch.
• Facilitate communication by ensuring timely information flow between stakeholders, reviewing and screening correspondences while maintaining confidentiality as needed, and properly filing documents in liaison with filing clerks.
• Travel coordination for BU staff by processing visas, booking flights and hotels, preparing travel itineraries, processing travel advances, and ensuring airport or local transfers.

Practice Management

• Coordinate refresher training on risk management and prepare an annual invoice schedule for payment review.
• Coordinate and schedule internal training sessions for Learning and Education programs
• Efficiently manage the budget, organize and plan engaging events e.g., away day, client breakfast, cocktail reception for clients and staff.

Qualifications, Experience & Knowledge

• Bachelor's degree in Business Administration or Secretarial studies/First degree in any discipline
• Certificate in Project Management would be an added advantage

Experience & knowledge

• 2 years relevant administrative experience in a fast-paced environment
• Experience in general business operations
• Understanding of management principles and office procedures

Skills & Competencies

Technical competencies

• Knowledge of office administration processes and procedures Strong knowledge of the business Proficiency in office systems and tools Calendar management Project management Data management

Behavioral competencies

• Confidential Time management Attention to detail/meticulous Problem solving/critical thinking Professionalism Interpersonal skills Prioritising Proactive Flexibility

Work arrangement

• Full time, onsite