Executive Assistant
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Industry ICT / Telecommunication Founded 1999 Type Private Website https://www.salixdata.com/ Address
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Job Description
Executive Information and Administrative Management
- Triage the executive's inbox, clearing routine and notification emails; banking, HR/payroll, system alerts, SaaS notifications, so only items genuinely needing attention get through.
- Progressively take on more direct filtering and filing as familiarity with the business builds.
- Filter routine communications and escalate only critical matters.
- Categorize emails by urgency, significance, and required action.
Manage Calendar scheduling and coordination
- Assist with travel planning and document preparations
- Support Process documentation and SOP management
- Create structured daily executive briefings highlighting decisions, risks, opportunities, and priorities.
- The goal is to provide clarity and actionable insight rather than forwarding individual emails.
Freight and Logistics Monitoring
- Monitor shipment, freight schedule, and customs activity across all carriers and brokers.
- Track and flag exceptions, delays, or documentation issues as they arise.
- Coordinate directly with suppliers, freight partners, and internal teams to help resolve flagged issues.
Data Entry & Research Projects
- Own data entry and record-update projects in NetSuite and other business systems, starting with an HTS code and duty rate update project.
- Conduct ad hoc research projects as they arise.
The Ideal Candidate
- Highly proactive and solutions-oriented
- Exceptionally organized and detail-focused
- Able to work independently with minimal supervision
- A strong communicator with excellent business writing skills
- Comfortable handling sensitive and confidential information
- Analytical, resourceful, and commercially aware
- Calm under pressure and capable of managing competing priorities
- Relentless in follow-through and accountability
- Most importantly, you know how to distinguish between information and insight
What Success Looks Like
- The executive feels genuinely in the know without being pulled into every thread. Deliver concise, high-quality daily executive briefings.
- A daily digest that consistently separates decisions, FYIs, exceptions, and logistics statuses.
- Create visibility across projects, priorities, and business initiatives.
- Freight and logistics exceptions are caught and flagged before they become problems.
- Growing ownership of inbox filtering and filing as trust is established.
- Significantly reduce administrative burden on the executive.
- Become a trusted business partner and key contributor to executive effectiveness.
Qualifications
- Bachelor's degree in business, Commerce, Operations, Supply Chain, Communications, or a related field.
- Minimum 3 years' experience supporting senior leaders, founders, CEOs, managing directors, or executive teams.
- Experience working with international clients, multinational organizations, or global teams.
- Strong proficiency in Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint, and SharePoint).
- Experience with ERP systems such as NetSuite, SAP, Oracle, or similar platforms.
- Experience with PM tools (Microsoft Planner, Asana, Click up, Monday.com Trello)
- Proven experience coordinating projects, managing workflows, and tracking business initiatives.
- Exceptional written and verbal communication skills.
Preferred Experience
- Direct support of a CEO, Founder, President, or Managing Director.
- Experience supporting US-based executives or organizations.
- Exposure to logistics, manufacturing, distribution, supply chain, or operations environments.
- Experience creating executive reports, dashboards, and management updates.
- Advanced Excel and business reporting skills.