Executive Assistant

Key Responsibilities

• Manage the Managing Director’s calendar, meetings, appointments, daily priorities, and follow-ups, ensuring effective time management and coordination.
• Coordinate domestic and international travel, including flights, accommodation, transport, itineraries, visa applications, and other travel requirements.
• Provide high-level administrative and personal support to the Managing Director, including coordinating matters relating to personal investments and rental properties.
• Act as the primary liaison between the Managing Director and clients, suppliers, business partners, and other key stakeholders.
• Coordinate the company’s participation in major international trade exhibitions annually.
• Manage the end-to-end exhibition logistics, including exhibition space bookings, stand design and construction, exhibitor registration, visas, flights, accommodation, transport, travel itineraries, and coordination with freight forwarders.
• Support the Managing Director and company delegation during international exhibitions and coordinate with event organizers, contractors, hotels, airlines, and other service providers.
• Maintain strict confidentiality while managing sensitive business and personal information, proactively anticipating the MD’s needs, and ensuring timely follow-up on key matters.

Key Qualifications

• Bachelor’s degree in Business Administration or a related field.
• 4+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executive.
• Proven experience managing domestic and international travel arrangements.
• Experience coordinating international conferences, exhibitions, trade shows, or corporate events is highly desirable.
• Exceptional attention to detail and ability to manage multiple priorities simultaneously.
• High level of discretion, confidentiality, professionalism, and integrity.