HR Associate

The role

• Reporting to the Regional HR Manager based in HQ, the HR Associate provides day-to-day HR support to employees, managers and external consultants. You will contribute to a smooth and responsive employee experience across the employee lifecycle, from recruitment and onboarding through learning and development.
• Working closely with colleagues in HR and across the organisation, you will play an important role in ensuring accurate HR administration, reliable data and efficient HR processes.

Key responsibilities:

Employee lifecycle & HR administration

• Support onboarding, induction and offboarding, including related documentation and formalities.
• Provide first-level support to employees on HR administrative matters.
• Assist with employment and consultancy contracts, amendments, certificates and other HR documents.
• Support work and residence permit processes and other related formalities.

Sourcing/recruitment

• Support the preparation and publication of job descriptions and advertisements.
• Coordinate interviews, written tests and candidate communications.
• Support candidate selection and ensure a positive recruitment experience.
• Maintain recruitment data and reporting.

HR data, HRIS & payroll

• Maintain accurate and up-to-date employee and consultant data in the HRIS.
• Support HR data management, archiving and compliance with data protection requirements.
• Assist with Geneva payroll preparation and variable pay information.
• Support salary allocations and related HR processes.

Learning & Development

• Support the performance appraisal process and related communications.
• Collect and analyse training and development needs.
• Contribute to training planning, implementation and budget monitoring.

HR processes & support

• Contribute to improving and standardising HR processes, tools and documentation.
• Support internal HR communications and HR-related audits.
• Review and validate consultants’ invoices in line with internal policies and donor requirements.
• Provide administrative support for HR-related invoices and other HR activities as required.

What you bring?

• 1–3 years of experience in HR administration or a similar HR support role, preferably in an international or multicultural environment.
• A degree or professional qualification in Human Resources, Business Administration or a related field.
• Good knowledge of HR processes and practices, with an interest in developing your HR expertise.
• Experience using HR information systems; knowledge of Hubdrive is an advantage.
• Strong working knowledge of MS Office, particularly Excel.
• Fluent English and French, both written and spoken.
• Excellent organisation skills, attention to detail and ability to manage multiple priorities and deadlines.
• A service-oriented and collaborative approach, with strong interpersonal and communication skills.
• Discretion and sound judgement when handling confidential and sensitive information.
• Cultural sensitivity and the ability to work effectively with colleagues from diverse backgrounds.