Job Purpose To coordinate managing the daily operations of the office. Job Specification For appointment to this position, an applicant must have- A cumulative period of nine (9) years’ relevant work experience, three (3) of which in the grade of Senior Office Administrator or in an equivalent or comparable position; Bachelor’s Degree in Secretarial Studies/Business Office Management or equivalent qualifications from an accredited and recognized Institution; OR Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from an accredited and recognized institution or Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council; Certificate in Secretarial Management course lasting not less than four (4) weeks from a recognized institution; Membership to a relevant professional body and in good standing; Certificate in management course lasting not less than four (4) weeks from a recognized institution; Certificate in Public relations course from a recognized institution. Proficiency in computer application skills; Shown merit and ability as reflected in work performance and results Duties and Responsibilities Taking oral dictation; Using e-office to research and process data; Operating office equipment; Attending to visitors and clients; Managing office protocol and etiquette; vi) Handling telephone calls; Handling customer inquiries and complaints; Coordinating and scheduling meetings and appointments; Coordinating travel arrangements; Maintain security of office records, equipment and documents, including classified materials; Maintaining security, integrity and confidentiality of data; Maintaining an up-to-date filing system in the office; Preparing responses to routine correspondence; Guiding and supervising other office administrative personnel. go to method of application »