Procurement Officer

Job Summary

• The jobholder will be responsible for Coordinating and executing all procurement operations in line with the KRASPS procurement policies, guidelines, best practice and the prevailing procurement law and regulations.

Duties & Responsibilities:

• Coordinate and implement procurement and disposal activities in line with the Scheme’s procurement policies, applicable laws, and best practices.
• Support the development and review of procurement strategies, policies, and procedures.
• Prepare procurement documents including RFQs, RFPs, TORs, specifications, and purchase orders.
• Coordinate supplier prequalification processes and maintain an updated supplier database.
• Consolidate procurement requirements from departments and coordinate timely delivery of goods and services.
• Monitor procurement activities to ensure compliance with approved budgets and achievement of value for money.
• Develop, maintain, and track supplier and service provider contracts in liaison with relevant stakeholders and management.
• Maintain proper procurement records, filing systems, and safe custody of tender and contract documents.
• Support evaluation committee processes and implementation of procurement decisions.
• Coordinate communication with suppliers on tenders, awards, regrets, and contract follow-up.
• Prepare the annual procurement plan in liaison with the Finance Department.
• Produce monthly inventory and asset tracking reports.
• Ensure office equipment and facilities are functional at all times by coordinating repairs, maintenance, and replacements.
• Attend procurement meetings, record proceedings, and communicate resolutions.
• Support business continuity, health and safety, disaster recovery, and emergency response initiatives.

Person Specifications

For appointment to this job, the candidate must have:

• Bachelor’s Degree in Procurement, Supply Chain Management, or a related field from a recognized institution.
• Minimum of three (3) years’ experience in a similar procurement or supply chain management role
• Membership to Kenya Institute of Supplies Management (KISM) or Chartered Institute of Procurement & Supply (CIPS) professional body.

Key Competencies

• Strong planning, organizational, and coordination skills.
• Good negotiation, problem-solving, and decision-making abilities.
• Excellent communication and interpersonal skills.
• Business acumen and attention to detail.
• Ability to manage conflict and work under pressure.
• Proactive, resilient, and results-oriented.
• Good ICT and procurement systems skills.