Overall purpose of the job

Reporting to the Assistant Director, Human Resource & Administration the incumbent will assist in implementation of records management policies, procedures, processes and standards.

Job specifications (duties)

The duties and responsibilities at this level entail: -

• Ensuring that letters are appropriately filed and marked to action officers;
• Controlling and opening of files and updating file index;
• Ensuring security of information/files in the registry;
• Up-dating and maintaining up-to-date file movement records;
• Ascertaining the general cleanliness of the registry; and
• Certifying that pending correspondence and bring-ups are checked and appropriate action taken;
• Renewing file covers;
• Ensuring proper handling of documents, pending correspondence and bring-ups; and
• Receiving and dispatching letters and maintaining related registers.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Diploma in Records Management/ Information Management/ Information Science/ or equivalent from a recognized Institution;
• Proficiency in Computer Applications; and
• Meet requirements of Chapter 6 of the Constitution.

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