Secretary

Overall purpose of the Job This position is responsible for the provision of office administrative services to the departments Requirements/Qualifications Computer Literacy Three years of relevant experience Kenya National Examination Council exams in Shorthand III, Typewriting III, Business English III, Office Practice II, Commerce II, Secretarial II or Higher Diploma in Secretarial Studies Roles/Responsibilities Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution Prepare responses to simple routine correspondences in a timely manner Organise administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required Classify documents and materials to ensure security and confidentiality of office records Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner