Secretary

Duties and responsibilities

• Receives, answers and makes telephone internal and external calls.
• Oversees preparation of tea and snacks for the Board meetings.
• Makes logistical arrangements for departmental meetings.
• Carries out Photocopying of office document and operational Forms.
• Types the agendas and other materials for conferences and meetings.
• Types minutes of meetings, correspondence and reports,
• Organizes cleaning of the offices and supply and control of office Stationery.
• Provides Administration support by coordinating appointments and reception services
• Makes travel arrangements as required for the Managing Director and the Board
• Maintains effective filling system in the MDs office.
• Composes and Types routine correspondence and reports.
• Receives and sorts routine letters as required
• Maintains high standard of hygiene in the offices
• Coordinates maintenance office equipment and other valuable Office properties
• Maintain general office email account; filter emails and forward inquiries and event notices to partners and delegates
• Overseeing the use of telephones, water, and electricity and ensuring timely bill settlement of the same
• Facilitating efficient delivery of communication by post, courier or any other means.
• Supervising support staff
• Manage the MDs diary

Attributes

• Communication and public relations skills
• Teamwork skills
• Computer skills
• Customer care skills
• Office management skills

Qualifications

• Kenya Certificate of Secondary Education (KCSE)-Grade C and above
• Diploma in Secretarial OR Single & Group III/ Office Management/Office Administration OR Related field from a recognized institution
• 2 years' experience in a similar position in a Water Company will be an added advantage