Senior Assistant Office Administrator Job Grade Cue7
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Duties and responsibilities will entail: - Recording dictation in shorthand and transcribing it in typewritten form; Drafting and typing routine letters and memos; Ensuring the security of office equipment, documents and records; Attending to visitors or clients; Maintaining an up to date filing system in the office; Handling telephone calls, diary and appointments; Arranging for meetings and preparing the necessary materials for the discussion; Reporting on any need for office repairs and requesting office stationery; Supervising office cleanliness; Managing office protocol and etiquette; Organizing travel arrangements; and Maintaining a register of outgoing and incoming files and mail. Person Specifications For appointment to this grade, an Officer must have: Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) or its equivalent from a recognized institution or Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects with a minimum of four (4) years relevant work experience: Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; Shorthand II (80w.p.m); Business English II/Communications I; Office Practice II; Secretarial Duties II; Commerce II; Office Management III/Office Administration and Management III; Proficiency in computer application from a recognized institution; Demonstrated good results in work performance; and Fulfil the requirements of Chapter Six of the Constitution. go to method of application »