Senior Office Administrator
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Job Purpose The office administrators are responsible for the efficient management of office functions in the Agency. An officer at this level will work under the guidance of a senior manager. Job Specifications Duties and responsibilities at this level entail: Taking oral dictation; Using e-office to research and process data; Attending to visitors/clients; Handling telephone calls; Handling customer inquiries and complaints; coordinating schedules of meetings and appointments; Coordinating travel arrangements; Ensuring security of office records, equipment and documents including classified materials; Ensuring security, integrity and confidentiality of information; Maintaining an up to date filing system in the office; Preparing responses to routine correspondence; Overseeing office protocol and etiquette Managing office protocol and etiquette; and Guiding and supervising other office administrative services personnel; Maintaining office diary, appointments and travel itineraries; Coordinating schedules of meetings; Monitoring procedures for record keeping of correspondence and file movements Supervising office cleanliness and; Establishing and monitoring procedures for record keeping of correspondence and file movement Person specification For appointment to this grade, an officer must have: Cumulative service period of six (6) years relevant work experience three (3) of which should have been in the grade of Office Administrator I or in a comparable position in the Public Service or Private Sector. Bachelor’s Degree in Secretarial Studies from a recognized institutions; OR Bachelor of business and Office Management from a recognized Institution plus a Diploma in Secretarial Studies from a recognized institution; OR Bachelor’s Degree in Social studies from a recognized institution plus s Diploma in Secretarial Studies from a recognized institution; Membership to a relevant professional body Management Course from a recognized Institution Proficiency in computer applications. go to method of application »