About this role
REF NO NDMA I/V/No. 3/4/2026
Position Summary/ Purpose
The Supply Chain Management Function will involve:- reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems implementation and enforcement of regulation and polices on supplies management; aligning Supply chain objective with overall NDMA objective;; undertaking Tender Negotiation; disposal of unserviceable, obsolete and surplus stores and equipment; carrying out market research and advising the Board on the effect of market forces on the authority needs; designing procurement document; developing stock Control measures; preparing annual rates of purchases; evaluating the performance of venders; ensuring security and custody of all stores and documents; carryout board of survey; ensuring security and safeguarding of stores; inspecting incoming goods to the stores coordination of various activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the Public Procurement and Disposal Regulations, 2006 and other laws and policy documents that impact on procurement; preparation of procurement plans in accordance with budget processes stocktaking and reconciling; security, safety, maintenance and proper preservation of stores; sourcing of supplies; assessing and measuring performance of supplies of goods, works and services; maintenance of procurement records; conducting market research; carrying out internal monitoring and evaluation of stores; development and implementation of internal procurement on supply policy procedure manuals; carrying out periodic market surveys and research; ensuring smooth distribution of inventory; management of receipts and issues; and verifying orders, invoices and stores accommodation.
Job Specifications
Specific duties and responsibilities will includei. Sourcing for goods, works, and services as per the procurement law;
- Raising purchase orders for goods and services for approval;
- Liaising with suppliers to ensure timely delivery of goods and services;
- Maintaining and updating the list of prequalified suppliers;
- Assisting in preparation of Request for Quotation (RFQ)
- Drafting LPOs/ LSOs in line with award decisions
- Participating in inspection of Goods, Services and works
- Assist in the Preparation and submission of quarterly reports to various institutions
- Assist in publishing reports, tenders in the Public Procurement Information Portal (PPIP)
- Assist in conducting prequalification of suppliers biannually and upload to the ERP and the authority’s website
- Assisting in undertaking market surveys to ensure the Authority obtains value for money;
- Participating in periodic and annual stock taking
- Timely filling of procurement documents and ensuring safe custody of all procurement records for easy storage and retrieval
- Participating in the opening tenders/ quotations
- Participating in the disposal of stores and equipment; and
- Complying with the Procurement Act and Regulations
Person Specifications
For appointment to this grade, a candidate must have:
- Bachelor’s Degree in Procurement & Supplies Management, Business Administration (supplies/procurement option), or other relevant field from a recognized institution;
- Proficiency in computer applications
- Member of a professional body, either KISM or CIPS
- Certified Supplies Practitioner by KISM
- Fulfill the requirements of Chapter Six (6) of the Constitution.