Key Responsibilities

Operations

• Allocate equipment, warehouse space, and personnel in accordance with the Operations planning schedule.
• Conduct daily operations/toolbox meetings with the Warehouse team.
• Conduct daily spot checks to ensure warehouse staff adhere to rules and procedures as published in the relevant operations SOP.
• Co-ordinate Storage, Inbound and outbound activities of shipments both physically and System in a timely, safe and efficient manner.
• Ensure correct stacking and storage procedures are adhered to as per SOP, Warehouse manager instruction, and QHSE rules.
• Perform monthly stock takes with gap analyses and action plan follow-up in accordance with SOP.

System

• Verify data captured to ensure accuracy.
• Generate goods receipts/dispatch notes on WMS.
• Ensure system is always aligned with physical stocks.
• Ensure every physical movement is recorded in the WMS on time and accurately.
• Cross check all transactions to what is in physical stock movement ledger at end of shift.

Safety

• Ensure that all QHSE regulations are complied with to ensure safe working conditions and practices within the warehouse.
• Ensure security procedures are always adhered to as per SOP in warehouse and perform daily checks for compliancy.

Documentation and Reporting

• Ensure that warehouse clerks hand all warehouse documentation to the administration manager in a timely manner.
• Counter sign all Dispatch docs, tally sheets and stock take sheets to ensure stock accuracy.
• Maintain catalogue of all items in warehouse.
• Generate stock reports that are required by clients and management.
• Provide reports as per Warehouse manager /clients requirements.
• Process discrepancy and damage reports as needed.
• Ageing Reports on all stocks shared on a Weekly basis.

Personnel

• Supervise permanent and casual staff in the warehouse to ensure their job activities are performed correctly.

Others

• Ensure warehouse cleanliness and that warehouse-cleaning roster is up to date all times.
• Inform IT manager of any issues or shortcomings faced on WMS
• Carry out all delegated tasks from Warehouse manager.
• Evaluate complaints received on shipments of equipment and stock and take appropriate action

Minimum Qualifications

• Education in either logistics or supply chain management will be an advantage.
• WMS experience
• Training in MS Office suite and other industry-related courses will be an advantage.

Key Skills

• Organisation
• Analytical
• Leadership
• Warehouse management
• Inventory management

Personal Attributes

• Strong analytical skills
• Proactive
• Integrity
• Interpersonal relations
• Team leader
• Confidentiality
• Flexible
• Attention to detail
• Team driven
• Results-driven
• Sense of urgency
• Good communicator
• Initiative

Experience

• 3 years’ experience in supply chain with specific focus on warehousing