Administrative Assistant

Duties and responsibilities Supervise, mentor and monitor the performance of junior secretarial staff and clerical officers. Maintain the diary and appointments/meetings for the Principal to ensure appointments are well planned  and timely Organize administration records and correspondence to ensure quick access to required information/ documents Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment. Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorized persons Receive telephone calls to ensure calls are transferred to respective office Maintain security and confidentiality of office records, documents and equipment Manage office protocol and receive incoming calls, and correspondences and act as the link between executive offices, to ensure efficient response time to inquiries Record dictation in shorthand and transcribe it into a written comprehensive form Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal office Undertake correspondence for the principal as requested and as appropriate Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices Prepare for committee meetings such as the Council/BOG meetings Control and manage the hospitality budget Provide input for hospitality budget during the budgeting process Academic Qualification and Work Experience Must have completed Single and group stage II, with a pass in the following: CPD II, Communication Skills II, Office Practice II, Commerce II, Secretarial II, commerce II, with either any Shorthand III,II or I. Computer literate One-year relevant experience from a reputable institution