Fleet Management Controller
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Key Responsibilities
- Monitor the fleet management/telematics system in real time to track vehicle locations, movements, and operational status.
- Monitor fuel filling transactions against fuel card/system records to verify accuracy and flag discrepancies.
- Monitor fuel levels and consumption trends to detect and investigate suspected fuel pilferage or siphoning incidents.
- Compare actual vehicle routes against approved route plans and flag unauthorized deviations.
- Conduct regular route optimization checks using the fleet management software, identifying shorter, more efficient, or lower-cost routes and recommending updates to route plans accordingly.
- Identify and report excessive vehicle idle time or unscheduled stops, investigating causes with drivers and supervisors.
- Generate and analyze daily/weekly exception reports (fuel anomalies, route deviations, idle time) for the Logistics Manager.
- Escalate confirmed or suspected fuel pilferage, route non-compliance, or misuse of vehicles for further investigation and disciplinary action.
- Coordinate with drivers to reinforce compliance with route plans, fuel policies, and idle-time reduction targets.
- Maintain accurate, up-to-date records of fuel usage, route compliance, and vehicle utilization in the fleet management system.
- Support preventive maintenance scheduling by flagging vehicles with unusual usage patterns (excessive idling, mileage, etc.).
- Assist in preparing periodic reports (fuel efficiency, route adherence, idle time trends).
- Respond to alerts from the fleet management software (e.g., geofence breaches, harsh driving, prolonged idling) and take appropriate follow-up action.
Qualifications & Experience
- Diploma or degree in Logistics, Transport Management, Supply Chain, or a related field.
- 2-4 years' experience in fleet monitoring, logistics coordination, or a similar fleet/transport control role.
- Hands-on experience with fleet management/telematics software (e.g., fuel monitoring, GPS/route tracking, idle-time reporting) is required
- Working knowledge of fuel management controls and common pilferage indicators/patterns.
- Ability to read and interpret route plans, GPS tracking data, and telematics dashboards.