Office Assistant
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Job Purpose
- This position involves daily administrative and support tasks, ensuring smooth operations of the branch. It involves opening of offices, overseeing office overall cleanliness and orderliness, taking charge of the registry and stores and handling outdoor administrative errands.
Key Responsibilities/ Duties / Tasks
- Responsible for the main office access (keys and codes), timely opening and closure at close of business
- Responsible for the office, kitchen and washroom cleanliness and orderliness of the registry and stationery store.
- Responsible for beverage preparation (tea/coffee) and deliveries to designated areas for staff and visitors (when necessary)
- Ensures availability of drinking water at all designated areas
- Cleaning and maintenance of the kitchen, utensils and cutleries
- Stock management of all kitchen and washroom consumables.
- Responsible for the branch registry, ensuring proper filling system and timely retrievals
- Responsible of the branch stationery store, ensuring availability of all relevant forms and stationery, monitoring usage and re-order levels
- Runs outdoor errands (banking, purchase of supplies, bill payments e.t.c)
- Champions the healthy and safety guidelines and ensures the functionality of fire extinguishers
- Responsible for the functionality of equipment including doors, air conditions, fridge, water dispensers, photocopier/printer and generator
- Takes other assigned responsibilities (customer service, credit, marketing, teller) when need arises
Academic qualifications
- Diploma holder in any business-related field
Professional Qualifications / Membership to professional bodies
- Public health certificate for food handling
- Holder of health and Safety certificate
Previous relevant work experience required.
- 1 Year relevant work experience
Functional Skills, Behavioural Competencies/Attributes:
- Time management
- Teamwork
- Reliability & flexibility
- Good interpersonal skills
- Personal grooming and cleanliness
- Integrity.
- Fire marshal