Registry Officer

Job Purpose

• This job involves planning, organizing and implementing records management systems and objectives by co-ordinating and integrating records management activities towards the achievement of established Sacco goals and objectives.

Key Responsibilities/ Duties / Tasks

• Developing, maintaining, verifying and evaluating existing records systems.
• Ensuring safe custody, utmost security, monitoring file movement and confidentiality of data
• Maintaining a proper electronic filing system (EDMS) that enables easy and swift retrieval
• Modify and streamline the filing systems by appending identification of records, numbers or codes to the filing index
• Responding to requests for statements, checks, and various member documents from branch and department personnel
• Work with internal legal department/security personnel and law enforcement entities in producing requested records for subpoenas, Tax Summons and or Search Warrants.
• Classifying and indexing records and destroying or archiving the finished datatresords.
• Implement a system to ensure control of document movement.
• Maintains safe custody of member confidential envelopes for dependants\nominees.
• Prepare registry report and forward it to the immediate supervisor on monthly basis.
• Coordinate and supervise all branch registries and their functionalities.
• Any other lawful duty assigned from time to time by the supervisor or any other person placed in authority.

Academic qualifications

• Bachelor's degree in information science or any related course.
•  Diploma in archives and records management is an added advantage

Professional Qualifications / Membership to professional bodies

• Kenya Association of Records Managers and Archivists (KARMA).

Previous relevant work experience required.

• At least 5 years' experience in a busy library, Sacco registry or any related field.

Functional Skills, Behavioural Competencies/Attributes:

•  Highly organized
•  High level of confidentiality
• Reliability and flexibility