Principal Office Administrator
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Education:
- Academic - Bachelor’s degree in Secretarial Studies, (Bachelor’s degree in Secretarial Studies, )
- Academic - Bachelor’s degree in Public Relations, (Bachelor’s degree in Public Relations,)
- Academic - Bachelor’s degree in Business Management, (Bachelor’s degree in Business Management,)
- Academic - Bachelor’s degree in Business Administration (Bachelor’s degree in Business Administration)
- Academic - or equivalent discipline, (or equivalent discipline, )
- Academic - OTHER (Proficiency in computer applications)
- Professional - Public Relations Course lasting not less than Two (2) weeks from a recognized institution (Public Relations Course lasting not less than Two (2) weeks from a recognized institution)
- Professional - Certificate in Management Course lasting not less Four (4) weeks from a recognized institution (Certificate in Management Course lasting not less Four (4) weeks from a recognized institution)
- Membership - Membership to a professional body where applicable and in good standing; (Membership to a professional body where applicable and in good standing; )
Job Responsibilities
- Guide office administrative service execution to ensure efficient service delivery;
- Supervise office protocol and etiquette ensuring right procedure is followed at all times;
- Coordinate distribution of Board papers for effective and smooth flow of board sessions;
- Organize key initiatives for office administration aimed at achieving strategic objectives of the Centre;
- Coordinate the management of executive visitors;
- Handling telephone calls for the Director General’s Office;
- Coordinate schedules of meetings and appointments for the Director General’s office;
- Ensuring security of office records, equipment and documents including classified materials;
- Checking and submitting responses to routine correspondences;
- Manage petty cash for office of the Director General’s;
- Monitor adherence to procedures for record keeping of correspondence and file system
- Coordinating travel arrangements for the executive team;
- Facilitate prudent utilization of resources and assets assigned to the department, and,
- Prepare periodic management reports for the department and ensure timely submission.
- Guide office administrative service execution to ensure efficient service delivery;
- Supervise office protocol and etiquette ensuring right procedure is followed at all times;
- Coordinate distribution of Board papers for effective and smooth flow of board sessions;
- Organize key initiatives for office administration aimed at achieving strategic objectives of the Centre;
- Coordinate the management of executive visitors;
- Handling telephone calls for the Director General’s Office;
- Coordinate schedules of meetings and appointments for the Director General’s office;
- Ensuring security of office records, equipment and documents including classified materials;
- Checking and submitting responses to routine correspondences;
- Manage petty cash for office of the Director General’s;
- Monitor adherence to procedures for record keeping of correspondence and file system
- Coordinating travel arrangements for the executive team;
- Facilitate prudent utilization of resources and assets assigned to the department, and,
- Prepare periodic management reports for the department and ensure timely submission.