Requirements for Appointment

1. Diploma in Health Records and Information Technology from Kenya Medical Training College or recognized medical training institution;
2. At least six (6) years post qualification working experience; and
3. Computer Literacy.

Job Description

An officer at this level shall:

1. Maintain and update electronic health records for University students in accordance with established protocols and standards;
2. Ensure the accuracy, completeness, and confidentiality of health information by adhering to privacy regulations and University policies;
3. Organize and categorize health records to facilitate retrieval and access by authorized personnel;
4. Enter demographic, medical, and treatment information into the electronic health records system accurately and efficiently;
5. Verify and validate data entered to minimize errors and discrepancies in health records;
6. Scan and upload paper documents and forms into the electronic health records system as needed;
7. Monitor the lifecycle of health records, including retention periods and disposal procedures, in compliance with legal and regulatory requirements;
8. Ensure the security and integrity of health records through regular backups and maintenance of electronic systems;
9. Assist with the transfer of health records when students transition to other institutions or graduate from the University;
10. Provide administrative support to healthcare providers and staff, including scheduling appointments, managing inquiries, and coordinating record requests;
11. Assist in the preparation of reports, statistical analyses, and other documentation related to health information management as needed;
12. Collaborate with other University departments, such as student affairs and academic advising, to ensure seamless integration of health records systems with broader University systems;
13. Participate in quality assurance activities to assess the accuracy, completeness, and timeliness of health records;
14. Stay updated on relevant laws, regulations, and best practices in health information management to ensure compliance and mitigate risks;
15. Assist in the implementation of initiatives to improve data quality, workflow efficiency, and patient safety within the health services department; and
16. Perform any other duty as may be assigned from time to time.

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